23 days old

Executive Assistant, Advertising Platforms

Cupertino, CA
  • Job Code
    200115621
  • Jobs Rated
    93rd
Summary

Summary

Posted: Oct 25, 2019

Weekly Hours: 40

Role Number: 200115621

We're looking for a smart, motivated and experienced executive assistant to support the Ad Platforms team, with direct support for the Data Insights team. The ideal candidate is focused and willing to actively work behind the scenes to ensure that our leaders and their teams are functioning efficiently. This includes being organized, professional, and flexible in a fast-paced environment. Excellent written and verbal communication skills, strong critical thinking and attention to detail are equally meaningful in this role

Key Qualifications

  • Minimum of 6-8 years' experience supporting senior level management in an administrative capacity
  • Outstanding verbal and written communication skills, with experience in creation and management of executive-level communications
  • Able to communicate effectively with senior executives, their assistants and employees across the team
  • Listening skills; ability to understand assignments and complete them with little to no follow up from assigned leaders
  • Able to prioritize multiple tasks concurrently and use own time to save time for others
  • Organized but flexible, with the ability to anticipate change, and to react efficiently
  • High level of integrity; ability to balance confidential and sensitive information with discretion
  • Proficiency in Apple products and programs such as Calendar, Numbers and Keynote

Description

Ensure assigned leaders are using their time effectively and to the greatest impact. This requires an understanding of what's most meaningful for effective calendar management, tracking deadlines and meeting productivity

Manage and maintain calendars and coordinate appointments, meetings, conference calls, for executives, including extensive rescheduling, and ensuring that all meeting logistics are taken care of

Plan, coordinate and communicate employee events such as group meetings, off-sites and all-staff forums. This goes beyond inviting participants and booking rooms - the Executive Assistant is also responsible for ensuring that objectives are clear, preparation is appropriate, and budgets are managed

Attend team meetings, capture and circulate key decisions, and work with assigned leaders to ensure appropriate follow-up

Balance administrative tasks for assigned leaders such as booking travel, managing budget and expenses, and helping to prepare for presentations

Support all facilities activities for the team, including office moves, ordering equipment, maintaining standards and supplies in multiple locations, conference room management and badge access requests. Understand team growth plans to anticipate and address facilities and on-boarding needs

Proactively improve the productivity of the entire team by crafting process efficiencies, coordinating team meetings, assisting with new employee onboarding, and filling in gaps where needed to help others

Education & Experience

BA/BS required

Additional Requirements

Jobs Rated Reports for Executive Assistant

Posted: 2019-10-26 Expires: 2019-11-24

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Executive Assistant, Advertising Platforms

Apple, Inc.
Cupertino, CA

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Executive Assistant
93rd2018 - Executive Assistant
Overall Rating: 93/220
Median Salary: $57,410

Work Environment
Very Good
14/220
Stress
Low
61/220
Growth
Very Poor
196/220
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