25 days old

Field Office Support Associate

RTN 2 (Raytheon IDMS)
Waterford, CT 06385
Raytheons Mystic CT office is seeking a highly qualified person to fill the position of Field Office Support Associate. The Field Office Support role performs a wide variety of tasks in the administration of the field office. The position supports the Facility Manager by managing all related equipment contracts, leases, procurement, and equipment maintenance and servicing. The position also administers office operations including activities in support of functional areas such as finance, purchasing, or human resources. The ideal candidate will be competent in prioritizing and working with little supervision. They will be self-motivated and trustworthy.

This position requires the ability to obtain a US government Secret Security Clearance within 1 year of employment. Position can be filled at the G02 or G03 level.

Position Responsibilities Include:
  • First responder/receptionist to all office visitors
  • Visitor control coordinator, administering visit requests and examining credentials of those visiting office
  • Host for all customer and internal business meetings
  • Chair regularly scheduled office operations meeting and responsible for maintaining action list and close out of all operating action items
  • Maintain office supply inventory including tracking company and government equipment
  • Responsible for office purchasing, submitting expense reports for all utility services and vendor invoices
  • Administer office network, printers and phone systems
  • Primary contact with office landlord, weekly review of ongoing open office maintenance issues, interact with and supervise landlords maintenance staff, host landlord visits
  • Support annual Fire Department inspections perform monthly inspections of fire extinguishers, and emergency and exit lights
  • Support communication and enforcement of company policies, rules and regulations
  • Planning and coordinating domestic/international travel
  • Preparing and submitting expense reports
  • Working with the admin team to support directorate initiatives

Required Skills and Education:
  • Two (2) years professional experience working in an administrative environment
  • Experience with Outlook and the Microsoft Office suite including: PowerPoint, Word, and Excel
  • High School diploma or related

Desired Skills:
  • Previous defense industry and/or company experience
  • Four (4) years professional experience working in an administrative environment
  • Experience with web based tools such as SAP/APEX, and SharePoint
  • Highly proficient in organizing data and documents with the ability to maintain confidentiality of personnel information
  • Experience in a fast paced work environment that requires you to respond quickly and effectively to non-routine requests and situations
  • Self-starter with initiative and independent judgment for assisting management and employees
  • Ability to think ahead, anticipate challenges and mitigate
  • Ability to identify problems and develop corrective actions
  • Willingness to learn new skills
  • Working knowledge of the Web-TE online expense reporting systems and FSS policies
  • Familiarity with ITAR restrictions as related to Defense Contractors
  • Demonstrated effective verbal and written communication skills
174877
Posted: 2021-02-03 Expires: 2021-03-05

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Field Office Support Associate

RTN 2 (Raytheon IDMS)
Waterford, CT 06385

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